The text should immediately receive the new formatting. Use the paintbrush cursor to select the text that should receive the formatting.įigure 6.Select the Format Painter button in the Clipboard group.

Example text with selection away from paragraph mark To only copy the font-level formatting, copy text from earlier in the paragraph. Example text selected with paragraph markģ.b. To copy the paragraph-level formatting (e.g., bullets, alignment, spacing) with the font-level formatting, select the text with the closing paragraph mark. Select the text with the format you want to copy.ģ.a.Select the Show/Hide button in the Paragraph group to reveal the paragraph marks.Use this method if you want to use the Format Painter in one location. You can use the Format Painter once or continually. The Format Painter can also be used on objects such as tables and images. (As shown in step 3, below, you don’t have to copy paragraph-level formatting.) In addition, the Format Painter can copy paragraph-level formatting, such as bulleted or numbered lists, alignment, spacing, indentation, borders, and shading. It will also copy styles from the Style gallery such as Heading 1, Heading 2, etc. Font-level formatting includes font style, font size, font color, emphasis (i.e., boldness, italics, and underlining), superscripting and subscripting, text effects (e.g., outline shadow, reflection, glow), and highlighting. The Format Painter copies font-level formatting from one block of text to another within your document. How to Use the Format Painter Keyboard Shortcutsįirst, let’s answer the question… What Does the Format Painter Do, Exactly?.We will also use the Format Painter keyboard shortcuts. This tutorial shows how to use the Format Painter in Microsoft Word.

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